Two weeks ago, the Washington State Auditor’s Office noted a couple issues of concern in an otherwise clean audit for the North Whidbey Pool, Park and Recreation District.
The State Auditor’s Office examined the district’s performance from Jan. 1, 2016 to Dec. 31, 2019 and noted that, during that time, the district did not have minutes for 36 of its meetings.
During one special meeting, the district commissioners moved to approve vouchers that were not on the meeting notice.
The audit also found that the district did not conduct consistent monthly bank or county treasurer reconciliation processes.
“The district had several fees charged directly to one of its bank accounts,” the state auditor’s report said.
“Theses amounts were not approved by the board either before or after payment.”
The auditor’s letter recommended that the district ensure that bank and county treasurer statements are reconciled monthly, that all disbursement transactions are approved by the board, that the district keep receipts and reimbursement forms, and that it pass resolutions and policies to ensure petty cash accounts are up-to-date.
Commission Chairman Christopher Wiegenstein, who ran on a platform of transparency and was elected in October 2019, said the auditor’s recommendations are doable.
“I’m glad it went as well as it did, and glad to make adjustments along the way with the recommendation letter,” Wiegenstein said.
The district managed to produce the 36 meeting minutes before the audit concluded.
Now that it is caught up Wiegenstein said meeting minutes should be available a few days after they are approved.