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Pool complies with audit

One swimmer, two swimmers, three swimmer, four — four little swimmers walked in the door.

North Whidbey Park and Recreation District now has a way to keep track of how many community members use Oak Harbor’s John Vanderzicht Memorial Pool and can give an accounting of funds and revenue for future audits.

In the district’s 2004-2005 audit, Audit Manager Sadie Armijo, from the State Auditor’s Office, said the district needed greater accountability in the area of revenue and suggested the district install a system in the pool facility that could give a more accurate estimation of earnings in accordance with facility use.

In compliance with the auditor’s suggestion, pool director Craig Carlson said he and his staff installed an Aphelion system, which is a combination of software and management services used in health clubs, gyms and wellness centers worldwide.

The system cost the district approximately $9,000. It includes membership management and tracking, scheduling, sales data management, billing and accounting, financial reporting, membership payments, pass holder scanning and many more management options that the district will not implement right away.

Carlson said he talked with the auditors of the Anacortes community pool recently and asked if the state felt satisfied after Anacortes’ pool staff installed a similar system to the Aphelion.

Carlson said auditors agreed the point of sale and accountability system the Anacortes pool installed had satisfied audit requirements, so he said he believes the North Whidbey Park and Recreation District auditors will find the Aphelion system equally satisfying.

Carlson said he hopes to have the system up and running by next week.

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